Service Notice: At a Glance Summaries

Microsoft has introduced “At a glance” summaries in sharing emails. When you receive an sharing email notification , you will now see

  • an estimated time it will take to read the document, and
  • a short three-bullet point summary of the document.

The summary information that appears in sharing emails also appears on file cards in SharePoint and OneDrive. There are different views allowing users to see more information about a file.

  • Condensed Form: Hover over a file and get a sneak peak.
  • Expanded Form: After a half-a-second delay, the file card expands to show you all available insights that pertain to the file. Expanded options include inside look, activity highlights, actions, conversations, and viewers and views.
  • Inside Look: Inside look provides a peek into documents with an estimated time to read the document and the author’s key points.
  • Activity Highlights: Activity highlights shows recent activities for the Office documents you're working on, such was when someone you work with edits, comments, or @mentions you. Each activity includes a link to the activity.
  • Conversations: The file card shows you emails, meetings, and Teams conversations that are relevant to the file. So, when someone sends an email, a Teams message, or a meeting invitation that references a file from SharePoint or OneDrive, that conversation appears in the file card with a link to the conversation. Conversations are available for all files, not just Office documents.
  • Viewer and Views: When someone views your file, page, or news post, you’ll see their name and picture on the file card. You’ll also see the total number of views and viewers.

SharePoint and OneDrive views are accessible via the Office365 Portal: office365.acadiau.ca

Please note: Any files that have been marked as sensitive will not include this information.

This has been promoted as part of our #TechTipTuesday series. Each Tuesday, Technology Services posts a tip to:

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All maintenance and Service Advisories are posted in several locations:  Twitter or Facebook or the TS website.  All scheduled work is placed on the Maintenance Calendar.  
For an overview on Technology Services Support Protocols, please see: https://hub.acadiau.ca/TDClient/KB/ArticleDet?ID=924

 

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